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The Project Management Assistant (PMA) supports the project manager in all kind of project management related tasks, such as Issue and Risk Management, various reporting and analysis, budgeting & time registration, Stage Gate and milestone closing and other project management processes. The PMA has also a close link with the Summit PMO Front Office and acts as an extension of the PMO Front Office, therefore the PMO Front Officer will manage and guide the PMA in terms of standards, templates and ways of working.
For the projects mentioned we are looking an experienced candidate to execute the following key tasks:
– Project administration on track, especially the scorecard and Principal Toolbox
– Provide and gather the necessary information to secure project quality
– Proactive support to Project Management
– Align closely with Front Office PMO
Next to that support in the Sourcing of two projects is expected, this will be the main task in the first weeks of the assignment.

Specific deliverables
– Support the sourcing of Hypercare resources for 2 projects, e.g. organize meetings, align with sourcing department, keep track of number of outstanding vacancies, chase hiring managers, etc.
– Maintain the risk- and issue log (e.g. identify the issues and risks to be escalated, update with feedback, etc.)
– Maintain project scorecards (update project planning, deliverable progress, status reporting, etc.)
– Support project management in stage gate reporting
– Onboarding of business resources
– Maintain demand in Principal Toolbox
– Assign resources to project codes (in Principal Toolbox)
– Monitor time registration and chase resources when required
– Maintain/administer project sharepoint site
– Reports on CR and defect status in HPQC

 

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