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Introduction

Does giving support to a number of managers in a dynamic environment energize you? We are further professionalizing our Management Support Organization (MSO) and would like to welcome an enthusiastic, professional team player to complete our team. 

Job Mission

As Management Assistant you support several managers in an administrative, organized way to guarantee an effective and efficient execution of all management support activities. You are the linking pin between management and the various departments and other stakeholders.

Job Description

As a Management Assistant within MSO you manage and take ownership of your work. You demonstrate a strong drive to achieve meaningful results and show determination in the face of obstacles. You share information and provide feedback to others as needed. 
Being a Management Assistant you pro-actively follow up with the managers to meet their needs and ensure problems are solved in a timely manner. By taking a helicopter view you are able to signal process improvement opportunities. You continuously seek for new ways of working in our fast changing environment. 

The tasks of the Management Assistant include:
– Calendar & meeting management: Effectively and efficiently manage (own) the agenda of your managers. Booking rooms and facilities. 
– E-mail management: Pro-active screening and sorting inbox. React to e-mails; filter out what you can do. Prioritize and make your managers aware of certain topics that come up.
– Communication: Send out announcements, newsletters, reports etc.
Function as first point of contact for questions or requests from internal and external parties to appointed managers or department. Liaise with various stakeholders in the company as well as with visitors, customers and/or suppliers. 
– Facility services: e.g. registration and reception of visitors, floor management.
– Travel & expense management: Optimize travel of high complexity in different time zones, think ahead and take decisions. Prepare travel expense reports.
– Meeting preparation and participation: Organize and coordinate meetings (e.g. workshops, events) of the assigned department or managers, take and distribute minutes and action lists.

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